Assistant Product Manager - Tools

Summary:

The Assistant Product Manager - Tools supports the Product Manager in managing and maintaining product information for the company's portfolio of products.  This role is responsible for organizing product documentation, specifications, and digital assets while coordinating with suppliers and internal departments to ensure accurate and complete product data is available for internal use and customer requirements.

Qualification Requirements:

• Strong organizational skills with the ability to manage and maintain large volumes of product data and documentation
• Experience maintaining structured digital file systems and shared server environments
• Comfortable working with spreadsheets and product data files (Strong Excel proficiency preferred)
• Ability to track timelines, follow up on open items, and manage multiple priorities
• Strong attention to detail and commitment to maintaining accurate records
• Ability to communicate professionally with suppliers and internal teams via email and other business communication tools.

Minimum Qualifications (Must have/non-negotiable):

• High school diploma or GED required
• Strong proficiency in Microsoft Excel, including managing large spreadsheets, organizing product data, and using formulas
• Proficiency with Microsoft Outlook and professional emaail communication
• Strong organizational skills and ability to maintain structured digital files and documentation
• Ability to manage multiple tasks and track open items to completion
• Strong attention to detail and accuracy when maintaining product records

Knowledge, Skills and Abilities:

• Strong attention to detail with the ability to maintain accurate and organized product records
• Ability to manage large volumes of information across multiple products and documentation sources
• Strong organizational and time management skills with the ability to track and follow-up on open items
• Ability to communicate clearly and professionally with suppliers and internal departments
• Ability to work independently while supporting cross-functional teams such as product management, quality, and marketing
• Ability to identify inconsistencies or missing information in product documentation and take initiative to resolve them

Essential Functions:

• Maintain and organize product folders on the company server to ensure all product documentation is current and properly stored
• Manage and update product data within Excel spreadsheets and internal records systems
• Coordinate with suppliers to obtain or confirm product specifications, documentation, and updates via email and other communication tools
• Track product information requirements and follow-up on missing documentation or open items
• Coordinate with internal departments such as Product Management, Quality, and Graphic Design to ensure product information is complete and accurate
• Prepare and organize product information for internal use and customer requests
• Maintain product setup sheets and documentation for new and existing products
• Monitor product information for accuracy and identify discrepancies that require correction or follow-up

Physical Demands:

• Ability to sit for extended periods while performing computer-based work
• Frequent use of hands and fingers to operate a computer, keyboard, and other office equipment
• Ability to view and review detailed information on computer screens for extended periods
• Occasional standing, walking, bending, or reaching while accessing files or product samples
• Ability to lift and move product samples or materials up to approximately 25 pounds occasionally

Work Environment:

• Primarily office environment with regular computer-based work
• Occasional interaction with warehouse or product storage areas when reviewing product samples or documentation
• Moderate office noise levels typical of a business environment
• Regular collaboration with internal departments such as Product Management, Quality, and Graphic Design
• Frequent communication with suppliers and internal team members via email and other business communication tools